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Title:ÌýÌýAdministrative Assistant

Location:Canadian Center for Vaccinology, Â鶹´«Ã½, Halifax, Nova Scotia, Canada

°Õ±ð°ù³¾:Ìý0.8 FTE, 1 Year Term

±Ê³Ü°ù±è´Ç²õ±ð:ÌýThe Administrative Assistant is responsible for providing administrative services in order to ensure effective, efficient and accurate operations for faculty members.

³§³¦´Ç±è±ð:ÌýThe Administrative Assistant reports to faculty and is responsible for (but not limited to) administrative functions such as schedules, meetings, residency program support, divisional support, and correspondence.

Responsibilities:

• Supports the Pediatric ID Residency Program and division committees
• Supports the academic functions of faculty
• Provides administrative support including, but not limited to, drafting and distributing correspondence, filing, taking minutes at meetings, etc.
• Prepares and distributes letters, memorandums, and other general correspondence
• Processes enquiries and general outgoing and incoming correspondence including faxes, mail, and courier services as required by the division
• Organizes teleconference calls/meetings
• Manages on call, trainee, clinical and unavailability schedules
• Maintains and updates current information related to trainee orientation, evaluation, feedback and faculty teaching assignmentsÌý
• Other duties as required

General Qualifications

• Postsecondary degree in a related field (Business, Administration, Communication or other). A combination of education and experience may be considered. Experience providing a high level of administrative assistance required; experience in a university setting is strongly preferred.
• Expert knowledge of Microsoft Office Suite.Ìý
• Minimum three years of related work experience.

Knowledge, Skills and Abilities

• Office administration
• Administrative planning
• Web conferencing software and technologyÌý
• Excellent interpersonal skills
• Team-building skills
• Analytical and problem-solving skills
• Decision-making skills
• Ability to work independently with minimal supervision
• Attention to detail and high level of accuracy
• Effective written communication skills
• Time management skills
• Ability to prioritize

Salary Scale:Ìý$20.26 - $21.47 hourly, commensurate with experience.
Posting date:ÌýApril 4, 2016
Closing date:ÌýApril 18, 2016

Must be legally eligible to work in Canada. Ìý

Please send your cover letter and resume to:Ìý

Allison Young,
Canadian Center for Vaccinology
IWK Health Centre
Goldbloom RCC Pavilion, 4thÌýFloor
5850/5980 University Avenue
Halifax NS B3K 6R8
E-mail c/oÌýÌýallison.young@iwk.nshealth.ca