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Serials & Acquisitions Coordinator,
Assistant to the Librarian

SPECIFIC DUTIES/ACCOUNTABILITIES:

The Serials & Acquisitions Coordinator will liaise with vendors, Library staff, subject specialists, library patrons, Facilities staff, Bursar's Office staff and custodial staff. Maintain strong communications within and outside the Library. Monitor, review and authorize all Library invoices for payment and maintain in-house financial records of expenditures. Supervise student assistants; supervise the cataloguing of new boks obtained through the acquisition module of Novanet and Subject Specialist for Serials and the Standing Orders collection. This position reports to the University Librarian.

Key Responsibilities:

·         Initiate and authorize purchase orders for all books, DVDs and serials, receive books and serials online and in Library, verify all charges on the invoices and submit to University Librarian for authorization.

·         Orders and oversees the receipt and payment of all monographs and serials.

·         Establish fund accounts online, monitor and adjust levels of spending when necessary.

·         Ensure that all ordering, receiving and bibliographic information is complete and accurate and gets updated as necessary.

·         Prepare serials for binding or discard.

·         Submit claims as required.

·         Select and conduct negotiations with vendors; analyze evaluate and monitor vendor services.

·         Monitor and confirm all Library invoices for payment and maintain in-house financial record of expenditures.

·         Prepare and submit bi-weekly time sheets for student assistants.

·         Assist the University Librarian with budget preparation and in review of Library accounts.

·         Interview, select, train and supervise student assistants working in Acquisitions and Serials.

·         Liaise with Facilities department for all matters relating to building maintenance, repair and cleanliness.

·         Serve on Novanet Acquisitions and Serials Committee.

·         Prepare and submit statistics and reports as required.

The above accountabilities are not intended to be an all-inclusive list of the duties and responsibilities of the position described.

QUALIFICATION AND SKILLS

·         Library and Information Technology Diploma with 3-5 years’ experience working with acquisitions and serials required (or equivalent combination of training and experience).

·         Excellent interpersonal, communication and organizational skills needed.

·         Knowledge of and proficiency in MS Office environment

·         Experience with computerized library systems and an aptitude for learning new software

·         Ability to multitask and to work effectively in a team environment is essential.

·         Experience with payment of invoices and other financial transactions required.

Closing Date: Tuesday May 27^th, 2016

Salary Range: $35,176 - $41,201

Work Schedule: Monday to Friday 8am to 4pm

To apply for this position, please forward resume and cover letter to:

Dolly McIntyre
Payroll & Benefits Officer
University of King’s College
6350 Coburg Road
Halifax, NS B3H 2A1
payroll.officer@ukings.ca

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

The University of King’s College is an Employment Equity/Affirmative Action employer. The University encourages applications from qualified Aboriginal peoples, persons with a disability, racially visible persons, and women.