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Please review the list of year-end dates below.  These deadlines are necessary to complete the University’s fiscal year-end reports and financial statements within the reporting requirements established by the Board of Governors.  

Please refer to the Financial Services homepage (login required) for the list of year-end contacts and additional information relating to year-end.

It is only through the cooperation of everyone on campus who is involved in the year-end process that we are able to meet the reporting deadlines.   

IMPORTANT DATES

All documents dated March 31, 2023 (or earlier) should be forwarded to Financial Services as soon as possible and before March 30.  

Tuesday, March 22nd

Services Rendered questionnaires requiring ruling for Independent Contractor status received by Financial Services.

Thursday , March 30th

Travel and expense reimbursement claims submitted through Chrome River must be submitted by the claimant on this date and approved by campus reviewers by noon, April 4.

Tuesday, April 4th (noon)

PRELIMINARY YEAR-END CUTOFF: The following documents and information must be received by this date for the transactions to be included in the preliminary financial reports available April 7th, 2023. Please ensure that documents are accurate and complete upon submission to ensure timely processing.  

• Cheque requisitions
• Journal Entries & Uploads
• Cash Deposits
• Invoices for Payment and receiving copies of PO's for goods received before April 1, 2023.  

Wednesday, April 5th

Finance Self-Serve will be unavailable from 1:30 pm on April 5th until Thursday, April 6th (for preliminary year-end close).

Thursday, April 6th

Preliminary year-end information will be available on FSS and Eprint. This information should be reviewed, and final adjustments sent to Financial Services by end of day on Wednesday April 12th.

Wednesday, April 12th

FINAL YEAR-END CUTOFF: Deadline for final adjustments for 2022-23 to be received by Financial Services. The following documents and information must be received by this date to be included in the final financial reports:

• Final Journal Entries
• Requests for Accruals (supplier invoices)
• Accounts Receivable adjustments and supporting detailed listings (including subsequent deposit information).